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Information Technology Panacea For Police Problems
By CA A. K. Jain

With the development of Net Based Technologies along with availability of advanced software and hardware systems, it has become feasible to systematize and present the most complex data system in simple formats. This facilitates the quality of data storage system and also improves the retrieval of the information efficiently and accurately. Through the application of software based technologies it has become possible to design and maintain large database structures and provide user friendly application. These databases can be used for criteria based queries and also can be supplemented with other technologies like Biometric Solution etc.

Delhi Police is handling extremely complex and multi dimensional activities. The operations of Delhi Police are spread over very large area which needs to be constantly monitored and controlled. In fact, the operation of Delhi Police is as complex and multifaceted as any top corporate house. The operations just do not end with crime recording / investigation but also involve the application of finest management techniques, personal management skills, financial management acumen, deep knowledge of engineering and medicine sciences .The application of Information Technology can make many complex and strenuous tasks of Delhi Police Executives effortless and error free.

Since most of the Police findings and assessments are based on the available information, it is important for their department to keep its records handy, accessible and in usable format. If the records are maintained in print and paper medium it is extremely difficult to access the old information. The scrutiny of paper records is time consuming and subject to several practical limitations.

The whole problem can be easily resolved by transferring the information data regularly from paper medium to electronic medium through appropriate Software, Hardware Solutions and Net Based Technologies.

Utility based Information in any Police Department Generally rests in the following segments.
 1. Public Complaints
 2. First Information Reports
 3. Profiles of Police Personnel
 4. Court Proceedings
 5. Information about individual Prisoner / Convict.

If the information from the above subjects can be regularly complied and converted into electronics format, it will be of immense value for the user interface. The conversion will also make the retrieval of information painless and cost effective. Electronisation will also enhance the technical collaboration with their counter parts both nationally and internationally. Each of the information modules, mentioned above, can be independently created or integrated with other modules. The keyword based search facilities will make retrieval easy and fast.

For each of the entry, appropriate forms will be created. These forms will be extremely user friendly. Forms will also be available for online submission of information. The probable content under each of the module can be as follows.
  
1. Public Complaints
i. Date
ii. Name
iii. Address
iv. Telephone Number
v. Identification Number of Complainant
vi. Time
vii. Subject
viii. Description of Complaint
ix. Action Report
x. Action Date
xi. Action Time
xii. Name of Involved Police Personnel
xiii. Notes
xiv. Name and Address etc. of Police Station
xv. Complaint Number



2. First Information Reports

i. Complaint number

ii. Police findings
iii. Witness information
iv. Police action
v. Special Direction form Superiors
vi. Concerned Police Personnel
vii. Name of Office In charge
viii. Court Details
ix. Court Proceedings
x. Court Verdict
xi. Cost
xii. FIR Number
xii. Etc.

3. Profiles of Police Personnel

i. Name

ii. Address
iii. Photograph
iv. Date of Birth
v. Date of Joining
vi. Personal Details – Height, Weight, Identification
vii. Qualification
viii. Family Information
ix. Financial Information
x. Reference
xi. Job Particulars
xii. Biometric Information
xiii. Achievements
xiv. Posting Information
xv. Remarks
xvi. Sports Participation
xvii. Qualification Improvements
xviii. Vigilance Reports
xix. Notes
xx. Etc.

4. Court Proceedings

i.  FIR Number

ii. Case Number
iii. Date of Filing
iv. Police Station Details
v. Name of Legal Officer
vi. Government Advocate Details
vii. Current Status of Proceedings
viii. Name and Address of Accused
ix. Name and Address of Witnesses
x. Name and Address of Court
xi. Etc.


5. Information About Each Prisoner

i. Name

ii Address
iii FIR Number
iv Case Number
v. Court Information
vi. Court Verdict
vii. Identification – Age, Height, Weight, Colour etc.
viii. Date of Birth
ix. Family Details
x. Qualification
xi. Crime Record
xii. References
xiii. Biometric Details
xiv. Photograph
xv. Special Interest
xvi. Prison Address
xvii. Cell Number
xviii. Financials
xix. Medical Reports
xx. Other Information
xxi. Etc.

In this way, the above information can be tabulated and used for different applications by concerned authorities. Multiple passwords system can be integrated in the software to maintain the secrecy and user friendliness. The whole system will be extremely flexible and capable of time to time modifications looking at day to day requirements. The entire system can be devised in three months time and can be made fully operational within a maximum period of 6 month.



Tapuriah Jain & Associates
Chartered Accountants
21,. Skipper House, 9, Pusa Road, New Delhi - 110 005
Tele : 91-11-28754012 & 13, Mobile : 91-98-100-46108,
 E-Mail : caindia@hotmail.com



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This blog is Created by CA Anil Kumar Jain.